The Admin Panel: Collaboration Settings

In the Collaboration tile of the admin panel, you can adjust your team’s sharing settings to meet your organization’s security needs. You can also increase your team’s productivity by enabling Team Folders and Team Assets.

new_collab_tile.png

Note that the advanced collaboration security controls, as well as Team Folders, are only available to Enterprise accounts. To upgrade to an Enterprise account, check out our pricing page or contact our sales team.

As a Team or Enterprise admin, you can adjust the following settings in the Collaboration Settings finger tab of the collaboration tile of the admin panel:
  • The ability for users on the account to share documents, images, and folders with all users on the account at once
  • The ability for users to share specific images (rather than all images being shared automatically)
  • The ability for users to use chat in the editor
Screen_Shot_2020-01-27_at_10.28.16_AM.png
As an Enterprise admin, you can adjust the following settings in the Collaboration Settings section of the collaboration tile of the admin panel:
Screen_Shot_2020-03-18_at_6.50.57_AM_-_Chance_Ramey.png
Shareable Link
This setting allows your to control whether users on your account can create access links to Lucidchart documents. If you set this to "Public," users will be able to create public or account-only links. If you set this to "Restricted," users will only be able to create links that are accessible to other users on your account. Note: The "restricted" option will be applied retroactively to existing document links, but the "off" option will not affect existing links. 

Sharing Via Email
  • Do not restrict sharing by domain: When this option is selected, users will be able to share information to users on any domain.
  • Warn team members who share documents to emails outside given domains: When this option is selected, a warning message will be sent to a user whenever that user attempts to share a document outside the whitelisted domains.
  • Restrict sharing documents by domain: When this option is selected, users will only be able to share documents to people with whitelisted domains. If a user attempts to share outside of the whitelist they will get a notification saying that they are not allowed to do so.

    If you have opted to warn or restrict users based on shared-to domains, you will be able to input permitted domains that you would like to whitelist in the text box at the bottom of the “Domain Restrictions” section. If you don’t do this, everyone on your team will be warned and restricted every time they attempt to share a document. 
Publishing
This setting allows you to control whether users on your account can publish documents to web pages.
By default, all users in your org will be able to create Team Folders. To restrict Team Folder creation capabilities to admins only, follow these steps:
  1. Click on the Team Folder Setup finger tab in the Collaboration tile of the Admin Panel.
  2. Check the box next to Allow only admins to create Team Folders.
  3. Enter the admin name, email, phone number, or weblink in the text box.
  4. Click Save Changes.

    team_folders.png
As a Team or Enterprise admin, you can upload team fonts that can be used by all users on your account. To do so, click the Team Assets finger tab, then click the + sign to upload a font file.

collaboration_tile_team_assets.png