Lucidchart Basics: Access, Organize, and Share Shapes

In addition to providing a variety of pre-made shape libraries, Lucidchart makes it easy for you to create your own custom shape libraries with imported and custom shapes.

Please note that some shape libraries, including mind maps, UI mockups, and wireframes, are only available to Pro, Team, and Enterprise accounts. To upgrade your account, check out our pricing page or contact our sales team.


How can I access my shape libraries?
You can access your shape libraries in the Shapes section of Workspace Manager, which you can open by pressing "M" on your keyboard or clicking "Shapes" on the top left side of your toolbox.

Why do different shapes show up in different documents?
A few basic shape libraries are automatically enabled in every document. Additionally, documents created from templates will also contain any shape libraries with shapes that the template contains; for instance, the Entity Relationship shape library will automatically display in a document created from an ERD template.

How can I add more shape libraries to my document?
You can add shape libraries to your document with by checking the boxes next to their names in the Shapes section of the Workspace Manager. Click the triangle next to a library's name to expand a list of its sub-libraries.


Where can I find a shape library that a teammate has shared with me?
To access shared team libraries, open the Shapes section of the Workspace Manager and click the triangle next to "Shared With Me" in the bottom left corner. A list of all shared team libraries will expand.

Can I import Gifs to Lucidchart?
No, it is not currently possible to import Gifs into Lucidchart.
Create a Custom Shape Library
To create a new custom shape library, open the Shapes section of the Workspace Manager and click the + next to "My Libraries." Give your library a name by clicking "New Library" at the top and typing over the highlighted text. Check the box next to the library's name in the library list to add it to your document.

Manage Your Libraries
To view a list of all shape libraries that you have created, click the triangle next to "My Libraries' in the bottom left of the Shapes section of the Workspace Manager. Click a library's name to view its contents and manage it. From this view, you can do the following:
  • Rename your library by clicking on its name at the top of the viewer and type a new name in its place.
  • Delete your library by clicking the trash can in the top right of the viewer.
  • Share your library with teammates by toggling the "Share" switch at the top right of the viewer.
Lucidchart's search and import tools make it easy for you to find the shapes you need.

Search for Shapes, Icons, and Images
To perform a keyword search in Lucidchart, Bing, or Iconfinder, click the magnifying glass icon at the top right of the toolbox and select "Shapes," "Images," or "Icons." Enter a keyword into the search bar, click Go, and browse the results. Once you find an item you want to use, you can drag it directly onto your canvas.


Import Images
You can import a PDF, PNG, or JPEG image file into Lucidchart by dragging or copying and pasting it directly onto your canvas or by clicking the image icon at the top of your toolbox and selecting "Image."

Import Images from OneDrive
You can also import images directly from OneDrive by setting up the OneDrive integration. To do so, follow these steps:
  1. Go to your integrations marketplace.
  2. Hover over the OneDrive tile and select install.
  3. In a Lucidchart document, click the image icon, then click OneDrive.


  4. Sign in to your O365 account and grant Lucidchart access to your OneDrive.
  5. Locate the image in your OneDrive folder structure. Select it and click open. The image will appear on your Lucidchart canvas.
Please note: while you will see your other OneDrive files, you can only import images into Lucidchart.

Import SVGs and Visio Stencils
If you cannot find the shape or image you are looking for, you can bring your own shapes into Lucidchart by importing SVGs and Visio stencil files (.vss, .vssx, and .vsx) to custom shape libraries.

Note: SVG and Visio stencil import are premium features offered to Professional, Team, and Enterprise accounts. To upgrade your account, check out our pricing page or feel free to contact our sales team.

To import an SVG or Visio stencil file, follow these steps:
  1. Open the Workspace Manager by clicking the "Shapes" button in the top left corner of the shapes panel or by pressing "M" on your keyboard.
  2. Click on "Import Shapes" in the bottom left corner, then select "Add to Existing Library" or "Add to New Library" to determine where your imported file will be saved. If you select "Add to New Library" be sure to specify a name for the library on the import page.
  3. Click “Choose File” and select the SVG or Visio stencil file(s) you wish to upload from your computer.
  4. Click “Upload” and wait for the file to import. Please note that files larger than 1 MB can take longer than one minute. To add your new library to your document's shape panel, click the checkbox next to the library's name. Your new shape library will be available in the Shapes Panel. To see the icons image and text in the Shapes Panel click "View" menu button > "Shapes Panel" > and select "Icons and Text."
Insert a YouTube or Vimeo Video
To insert a YouTube or Vimeo video into your diagram, follow these steps:
  1. Open the Workspace Manager by clicking “+ Shapes” in the Toolbox or by pressing the “M” key.
  2. Search for the "Video" standard library and check the box next to its name to add the library to your Shapes Panel.
  3. Drag the video shape to the canvas. When you drop the shape, a dialog will appear asking you to enter a YouTube or Vimeo URL.
  4. Add a YouTube or Vimeo link to embed your video.
You can double-click on the shape to change the URL at any time. In presentation mode or in an embedded diagram, you can click the shape to play the video within your diagram. If you include the video shape in a PDF, clicking the shape will take you to the YouTube or Vimeo URL.
Save modified shapes to reuse in other documents or to share with teammates by adding them to custom shape libraries. To add a shape to a custom shape library, drag the shape from the canvas into the library or follow these steps:
  1. Right-click on the shape and select "Add to Custom Shape Library."
  2. Choose the destination shape library from the list.
  3. Name the shape and click "Done."
You can share shapes and images with your team by creating a custom shape library and turning on team sharing. To do so, follow these steps:
  1. Open the Shapes section of the Workspace Manager and navigate to the library you wish to share by clicking on its name in the "My Libraries" list.
  2. Toggle the "Share" switch in the top right corner of the viewer. The library will appear in the "Shared with Me" section of your teammates' Shape Managers.